Immediate Event Coordinator Job in Dartford DA1 | Flexible Start & Competitive Pay

Event Coordinator Job Description

Our client, a prestigious event management company serving Dartford, Bluewater, and Greater London, requires a proactive and detail-oriented Event Coordinator to join their team immediately. This role is central to the seamless execution of corporate functions, weddings, and large-scale public events across the region. You will be the primary point of contact for clients and suppliers, ensuring every detail from initial concept to final breakdown is managed flawlessly.

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Key Responsibilities & Duties

• End-to-End Event Management: Plan, coordinate, and execute a diverse portfolio of events, including corporate conferences, private dinners, and large-scale public festivals, ensuring all client specifications and budgetary constraints are met.
• Vendor & Supplier Liaison: Source, negotiate with, and manage relationships with key vendors including caterers, AV technicians, venues, and decor suppliers. Ensure all deliveries and services are punctual and to the required standard.
• Client Communication: Act as the main point of contact for clients, providing regular updates, managing expectations, and offering professional advice to enhance their event experience from initial brief through to post-event feedback.
• On-Site Coordination: Oversee all on-the-day operations, managing the event timeline, coordinating Hospitality Staff and Front Of House Staff, troubleshooting any issues, and ensuring the event runs smoothly and to schedule.
• Budget Administration: Prepare detailed event budgets, track all expenses, process invoices, and provide final cost reports to clients and management, ensuring profitability and financial transparency.
• Logistics & Timeline Creation: Develop comprehensive run sheets, production schedules, and logistical plans for each event, coordinating transportation, guest arrivals, speaker schedules, and equipment setup.

What We're Looking For (Requirements)

• Proven Experience: Minimum of 2 years' experience in an Event Coordinator or similar role within the hospitality, catering, or events industry. A portfolio of successfully managed events is highly desirable.
• Exceptional Organisational Skills: Ability to manage multiple projects simultaneously under pressure, with impeccable attention to detail and a proactive approach to problem-solving.
• Outstanding Communication: Excellent verbal and written communication skills, with the confidence to liaise professionally with clients at all levels, senior management, and diverse teams of suppliers and staff.
• Local Knowledge & Flexibility: Reside in or near Dartford DA1 with reliable transport. Must be available for immediate start and flexible to work evenings, weekends, and irregular hours as required by event schedules.
• Technical Proficiency: Strong working knowledge of Microsoft Office Suite (particularly Excel for budgets) and event management software. Experience with CAD or floor planning tools is a bonus.